RENTAL POLICIES
Please scroll down for all rental policies. Email to ncfa@nohoarts.org is usually the best way to communicate about rentals, and we strive for prompt replies to inquiries. If you email and don't receive a reply within three business days, please call and leave a message and we will get back to you right away.
Please also see our Rentals FAQ Sheet for commonly asked questions about rentals at NCFA.
Noise Transfer Policy at 33 Hawley (Flex rentals only):
The building at 33 Hawley features a metal roof, which can allow sound to travel between the Flex Space (managed by NCFA) and the Workroom (managed by A.P.E.). To reduce noise transfer and ensure that both spaces can accommodate as much community art as possible, NCFA and A.P.E. have developed a shared schedule. We ask that all users of the Flex Space and Workroom follow this schedule.
The schedule is as follows:
Two-hour sound slots: 2:00pm, 4:00pm, 6:00pm, and 8:00pm
Each organization (NCFA and A.P.E.) is allotted two amplified sound slots per day: one in the afternoon and one in the evening.
When a time slot is booked by one organization, the other organization must maintain quiet in their respective space. When a performance or event is happening in one space, any activity in the other space must be quiet enough so there is no sound transfer (i.e., no amplified music — small group conversation is fine).
Important Clarification:
The two-hour time slots listed above refer only to when amplified sound is permitted in the space. There are no limits on your total time in the building. Renters are welcome to be in the space outside of these time slots for setup, quiet rehearsals, and breakdown, as long as they are not using amplified or disruptive sound.
For performances longer than two hours:
Events longer than two hours must either:
Start before 2:00pm and finish by 4:00pm, OR
Start at 8:00pm, so that two earlier time slots remain available for the Workroom.
If you are only planning one performance on a given day, you may also be able to use both the 4:00pm and 6:00pm slots. This depends on availability.
Additional notes:
Time slots are available first-come, first-served.
We will do our best to accommodate your preferred time, but please be flexible in case your first choice is not available.
The 8:00pm slot has no set end time, since it is the last of the day. Events starting at 8:00pm can run longer than two hours if needed.
Thank you for your cooperation!
RENTAL POLICIES
NCFA will tentatively reserve space on our calendar for up to 3 days while plans are solidified. After that, a nonrefundable $100 deposit is required to confirm the reservation. If the entire cost of your rental is less than $100, the entire amount is due to confirm the reservation. A quick and easy way to pay your deposit is by using PayPal.
The remainder of the rental fee is due no later than one month after you receive your contract via email. If your event is less than a month away, the entire amount is due upon receipt.
If rental fees aren’t fully paid by the due date, one courtesy email reminder will be sent, and after 3 days, the reservation will be cancelled for credit less the $100 non-refundable deposit.
For events with rental fees of up to $500, we require two weeks’ notice in order to cancel your rental reservation and give you a credit for your rental fee (less the non-refundable deposit). *
For events with rental fees of $500+, we require six weeks’ notice in order to cancel your rental reservation and give you a credit for your rental fee (less the non-refundable deposit). *
There is a mandatory $50 cleaning fee when food or drink (other than water) is consumed in the space you are renting. If your event doesn’t include food or drink, there is no mandatory cleaning fee. However, NCFA reserves the right to charge a $50 cleaning fee after the rental if the room is left unexpectedly dirty.
We offer the option of risers in our Flex Space. There is a $75 fee to set up, move, or take down the risers. We charge this fee any time a renter has a requirement that the risers be set up, moved, or removed from the room. Charging this risers fee is necessary to schedule staff to do this labor and isn’t negotiable.
Renters must provide their riser preference with a minimum of two weeks’ notice.
If any of the following applies, at least one NCFA staff member must be onsite during your rental, and you will be charged for staffing:
If your event is open to the public
If you plan to leave the outside doors unlocked for any amount of time during your rental
If you plan on using any of our tech systems in the Flex space (i.e professional sound system, projector, theatrical lighting)
More than one staff member may be required for larger or more complex events.
If your rental is not staffed by an NCFA staff member, you must be sure that all exterior doors are locked during your rental and when you exit the building after your rental. Failure to adhere to this policy will result in a $50 fine.
Your rental must start and end at the agreed-upon times in your contract. Leaving later than the agreed-upon time in your contract will result in a retroactive charge for the additional time, plus a $50 fine. We do not offer any credits or refunds for unused rental time.
If you use the lockbox to access 33 Hawley, the key you use to let yourself into the building must be immediately returned to the lockbox. You must be sure the door is locked behind you and the key has been returned to the lockbox during your rental. This is necessary because other renters may need to use the key during your rental time. Failure to adhere to this policy will result in a $50 fine.
Please note that since an important part of NCFA’s mission is to serve a wide variety of artists, educators, and community groups in our area, there is a limit on how much rental time we can offer any given renter. Our guideline is to rent no more than 15% of “prime” hours (evenings and weekends) available in any of the spaces we manage per year to any renter, whether an individual or organization.
*We don’t offer refunds but we do offer credits for rentals canceled with enough notice.